Academy Xi is dedicated to protecting the privacy and data of its students, customers, and staff. This Data Protection and Privacy Policy outlines how we collect, use, store, and protect personal and sensitive information in compliance with the Australian Privacy Principles under the Privacy Act 1988 (Cth).

The policy applies to all personal and sensitive data collected via our courses, events, digital platforms, and communications.

Protecting student and customer data is central to our operations. We ensure all personal information is collected transparently, used appropriately, stored securely, and accessed or shared only as permitted by law or explicit consent.

Our systems, policies, and third-party partnerships are designed to uphold the privacy rights of all individuals engaging with Academy Xi.

We only collect information necessary for delivering our educational and business services. This includes:

a. Student Information

• Name, date of birth, address, contact details
  
  
• Application and enrolment data
  
  
• Scholarship eligibility records
  
  
• Health and counselling information (if disclosed and relevant)
  
  

b. Employee Information

• Payroll, banking, tax and HR records
  
  
• Medical assessments and WHS documentation
  
  
• Recruitment, performance, and disciplinary data
  
  
• Diversity statistics for compliance purposes
  
  

c. Event and Website Participation

• Photographic and video content from events and classes
  
  
• Anonymised website usage and browsing data
  
  
• Contact details for workshop and content follow-ups
  
  

Personal information is typically collected directly through:

• Online forms and enrolment applications
  
  
• Email, phone, or face-to-face communication
  
  
• Course and workshop registrations
  
  
• Authorised third-party services or referrals
  
  

Whenever we collect your information, we inform you of:

• Why the information is being collected
  
  
• How it will be used
  
  
• Whether it will be disclosed to others and if so, to whom
  
  
• How you can access or correct your information
  

 We will use your information:

• For educational and service delivery

   

• For event participation and communications

   

• For customer support, compliance, and reporting

   

We may share your information:

• With delivery partners (e.g., workshop instructors for resource sharing)

   

• With clearly identified third-party partners (e.g., co-hosted events, scholarship sponsors)

   

• Only where prior consent has been obtained or where required by law

   

No personal information is sold, and all disclosures are evaluated to ensure data relevance, necessity, and accuracy.

All personal and sensitive data is securely stored:

• In encrypted cloud-based systems and secure servers
  
  
• With reputable third-party providers subject to strict data agreements
  
  

We implement technical and administrative measures to prevent:

• Unauthorised access, loss, alteration, misuse, or disclosure
  
  

Data is retained only for as long as necessary, then securely destroyed.

Where possible and lawful, you may engage with us anonymously or under a pseudonym. For specific requests (e.g., certificate issuance), identity verification may be required.

You may request suppression of certain details (e.g., postal address) by contacting our Privacy Officer.

You can request access to or correction of your personal information at any time by contacting our Privacy Officer.

We will:

• Respond within a reasonable timeframe
  
  
• Provide access unless legally restricted
  
  

Update inaccurate or outdated records promptly

If data must be disclosed to overseas recipients (e.g., cloud storage), we ensure:

• The recipient country is disclosed
  
  
• Safeguards meet Australian privacy standards

If you believe your privacy has been breached or your data mishandled:

Contact:

Privacy Officer
Email: change@academyxi.com
Address: 48 Druitt Street, NSW 2000

We will investigate and respond in writing. If unresolved, you may contact:

Office of the Australian Information Commissioner
GPO Box 5218, Sydney, NSW 2001
enquiries@oaic.gov.au

This policy may be reviewed and updated periodically. We will notify you of significant changes and ensure access to the latest version.

Last updated: 6 June 2025