Are you keen to reap the benefits of stakeholder mapping in your business? Read on to learn everything you need to know about this tried and trusted technique.
Stakeholder maps are an empathetic tool that enables Service Designers to gain valuable insights into how a customer feels throughout an entire service experience.
As a ‘record of events’, stakeholder maps capture the interactions a customer has at different touchpoints of a service and will help break down the complexity of everyday interactions.
Stakeholder maps also draw attention to the quality of a service (QOS), which is powerful for a business’ analysis of their competitiveness against other brands or alternative services within a market.
For example, within the education system, a parent’s interaction with teachers or the school principal forms part of the overall experience and a stakeholder map can help a school identify how to improve their interactions.
The benefits of creating a stakeholder map for any organisation include:
Stakeholder maps can contain anywhere between one to four layers, with each layer denoting a different level of influence over a service experience (known as the ‘circle of influence’):
Stakeholders in the outer layers of a stakeholder map hold less power and influence and are generally the interested parties. In the middle layers of a stakeholder map, the represented stakeholders hold moderate power and are generally influenced by the service outcome. These people can include the end users.
Stakeholders in the third or closest layer are sponsors, executives, or subject matter experts (SMEs) who interact closely with a product or service and can directly affect its outcome.
In the initial stage of stakeholder mapping, begin by identifying anyone who could affect, influence, or be interested in the outcome of service. Common examples of stakeholders include employees, managers, contractors, partners, suppliers, and vendors. Key considerations for the ‘definition’ stage of a stakeholder map are:
The saying that “not all stakeholders are created the same” rings true in the second phase of creating a stakeholder map. This step is concerned with determining the influence and power of each stakeholder.
The influence of a stakeholder can be categorised as:
Another question Service Designers should ask through this phase is, “What and who do these stakeholders directly influence?”
Continuing the example of a school, a key decision maker may include the Student Council that is actively engaged in the school’s ecosystem. The Student Council body has power and influence over some decisions; but an interested party may be the local council or community who keep the school’s activities on their radar but are not directly affected by any of its decisions.
Planning a stakeholder map is often the longest but most important step. In this phase, your role is to determine what needs to be discovered about the key stakeholders and players of a service.
Dependent on the information available about a service experience and how different stakeholders interact, the amount of time spent conducting research on stakeholders will come in the form of:
After defining, analysing, and planning how each stakeholder interacts and fits into a service, the final step of creating a stakeholder map involves physically engaging with stakeholders. This step is aimed at uncovering gaps in a service and addressing any critical problems that exist within that service.
Some things to keep in mind include:
If you’re still not sure how stakeholder maps help, think of it this way – stakeholder maps help you successfully identify and manage your stakeholders. You could make it up as you go, but success is more likely when you have a clear plan of action.
You can use stakeholder maps to:
The better you understand your internal and external stakeholders, the better you can communicate with them and secure their support. Using stakeholder maps can guide this process
There’s no universal rule for how often a business should map its stakeholders. This will largely depend on the business model and the amount of change it’s subject to.
Many companies will routinely review their stakeholder maps annually or every few months, while others will conduct a review just before a new project or initiative begins.
Regardless of how often you choose to review your stakeholder maps, be sure to allocate the necessary resources for these important assessments. With each new analysis, it’s important to update your engagement strategies and communicate changes with teammates.
Academy Xi offers practical, industry-recognised training that’s designed for digital careers. Our beginner-friendly Service Design courses will give you the hands-on skills and strategic mindset needed to design end-to-end services that focus on the customer’s experience at all touchpoints.
This course is built, taught and approved by industry experts, enabling you to:
Do you have any questions? Chat to a course advisor and we’ll help you plan your next big career move.